Introduction
If you drive your own car for work, medical visits, or charity, you can get money back for each mile you drive. This is called mileage reimbursement. The IRS sets standard mileage rates each year that tell you how much each mile is worth. Our free Mileage Reimbursement Calculator uses these official IRS rates to figure out your total reimbursement.
Just pick your tax year, enter the miles you drove in each category, and the calculator works out your total. It covers business miles, medical and moving miles, and charitable miles, all at the correct per-mile rate. You can also log individual trips, use custom employer rates, and generate a printable report to keep with your records.
This tool helps you find the exact dollar amount you are owed, from business drives to expense reports to volunteer charity miles. It supports IRS mileage rates from 2019 through 2026, so you can calculate reimbursements for past and current tax years.
How to Use Our Mileage Reimbursement Calculator
Enter the miles you drove and the tax year, and this calculator will show you how much money you can get back using IRS standard mileage rates.
Tax Year: Pick the tax year for your trips. The calculator will use the correct IRS mileage rate for that year.
Vehicle Type: Choose the type of vehicle you drove. IRS standard rates are made for cars, SUVs, and pickup trucks. If you pick a different vehicle, you may need to enter a custom rate from your employer.
Business / Work Miles: Type the total miles you drove for work or business purposes.
Medical / Moving Miles: Type the total miles you drove to get medical care or for a qualified military move.
Charitable Miles: Type the total miles you drove while doing volunteer work for a charity.
Trip Date & Time: Pick the date and time of your trip. This only shows up on your report and does not change your total.
Custom Rates: Open this section if your employer gives you a different per-mile rate. Give it a name, type the rate in dollars per mile, and enter how many miles you drove at that rate.
City / Highway Split: Open this section to note how many of your miles were on city streets and how many were on the highway. This is for your records only and does not change the total.
Calculate Distance by Coordinates: Open this section if you want to find the distance between two places. Enter the latitude and longitude of your start point and end point, or click "My location" to use your current spot. You can also add stops along the way. Check "Round trip" if you drove there and back. Pick which mileage category the distance should count toward, then click "Get Distance."
Trip Log Mode: Click the "Trip Log" tab to log each trip one by one. For each trip, type a short description, the date, the miles driven, and pick the IRS category. The rate fills in on its own, but you can change it. Click "Add Trip" to add more rows.
Calculate: Click the "Calculate" button to see your total mileage reimbursement, a breakdown by category, a bar chart, and a step-by-step explanation of the math.
Generate Report: Click "Generate Report" to open a clean, printable page with all your mileage reimbursement details that you can save as a PDF or print.
What Is Mileage Reimbursement?
Mileage reimbursement is money you get back for using your own car for work, medical trips, or charity. When you drive your personal vehicle for these purposes, you can claim a set amount for each mile you drove. This helps cover the cost of gas, oil, tires, and general wear on your car.
How IRS Mileage Rates Work
Each year, the IRS sets standard mileage rates. These rates tell you how much each mile is worth based on the reason you drove. There are three categories:
- Business / Work: Driving for your job, such as visiting a client or going to a second work site. This rate is the highest. For 2025, it is $0.70 per mile.
- Medical / Moving: Driving to a doctor, hospital, or for a qualified military move. For 2025, this rate is $0.21 per mile.
- Charitable: Driving to do volunteer work for a qualified nonprofit. This rate is set by law at $0.14 per mile and rarely changes.
How to Calculate Your Reimbursement
The math is simple. Multiply the number of miles you drove by the rate for that category. For example, if you drove 100 miles for work in 2025, you would multiply 100 × $0.70 to get $70.00 in reimbursement. If you drove for more than one reason, you calculate each category separately and then add them together for your total.
Who Can Claim Mileage Reimbursement?
Self-employed workers can deduct business mileage on their tax return and estimate their overall self-employment tax obligation with our Self Employment Tax Calculator. Employees may get reimbursed directly by their employer, but they generally cannot deduct it on their taxes since the 2017 tax law change. Medical and charitable mileage can still be claimed as itemized deductions by anyone who qualifies.
Tips for Tracking Your Miles
The IRS requires you to keep a log of your trips. For each trip, write down the date, where you went, the purpose of the drive, and the miles you traveled. Keep this log all year long. Good records make filing taxes easier and protect you if the IRS ever asks for proof, and our Mileage Calculator can help you track and verify total miles between locations.