Introduction
This Annual Leave Calculator helps you work out how much holiday you have earned and how much is left. Just enter your leave allowance, your start date, and how many days you work each week. The tool does the math for you.
It works for full-time and part-time staff. If you started partway through the year, it gives you a fair pro-rata share. It can also take away bank holidays and show leave that builds up over time.
You will see clear results, a simple breakdown, charts, and a month-by-month table. This makes it easy to plan your time off and check your remaining balance at any date. To track your actual hours worked, pair this with our Work Hours Calculator or Time Card Calculator.
How to use our Annual Leave Calculator
Enter your company leave rules and your work details. The calculator shows your pro-rata leave, accrued leave, and remaining balance for the year.
Type your Annual Leave Allowance. This is the total leave you get each year.
Pick the Allowance Unit. Choose days or hours. If you pick hours, add your hours per working day.
Enter your Full-Time Working Week (days). This is the number used to work out pro-rata leave.
Check Bank holidays included in allowance if your leave count has bank holidays in it. Then type how many bank holidays there are. You can count working days between dates with our Business Days Calculator.
Choose your Accrual Method. Upfront gives all your leave at the start. Incremental builds it up over time.
If you pick incremental, choose the Accrual Frequency. This sets how often leave is added: daily, weekly, monthly, or quarterly.
Set the Leave Year Start day and month. This is when your company leave year begins.
Pick your Start Date day, month, and year. If you started mid-year, you get part of the leave. Use the Date Duration Calculator to see how long you have been employed.
Enter your Employee Working Days/Week. If you work fewer days than full-time, your leave is pro-rata.
Type the Leave Already Taken. This is used to find your leave left.
Set the Balance As-Of day and month. This is the date used to work out leave earned so far.
What Is Annual Leave?
Annual leave is the paid time off you get from work each year. It lets you rest, take a holiday, or handle life without losing pay. Most jobs give you a set number of days or hours of leave for the whole year. If you are paid hourly, our Hourly to Salary Calculator can show your yearly earnings.
How Annual Leave Works
Your company sets a leave year. This is the 12-month span when your time off is counted. When the leave year ends, your allowance often starts fresh.
There are two main ways you earn your leave:
- Upfront: You get all your leave at the start of the year.
- Incremental: You earn leave bit by bit, like each month or week.
Pro-Rata Leave
Sometimes you don't get the full amount of leave. This is called pro-rata, which means "a fair share." It happens when:
- You start a new job partway through the leave year.
- You work part-time, like 3 days a week instead of 5.
In both cases, your leave is cut to match the time or days you actually work. For example, if you work half the days, you get about half the leave. If you are renting and need to split costs by part-month, our Prorated Rent Calculator uses the same idea.
Bank Holidays
Bank holidays are public days off, like New Year's Day. Some jobs count these as part of your leave. Others give them on top. If they are part of your leave, you have fewer days to use as you like. To count down to a holiday, try the Days Until Calculator.
Why Track Your Balance?
Your balance is the leave you have left to take. Knowing it helps you plan trips and time off. It also stops you from running out of days too soon or losing days you forgot to use. Planning a trip? The Flight Time Calculator and Take Home Pay Calculator can help you budget your time and money.